TBP Partner Network Privacy Policy

TBP Partner Network is operated under The Book Publisher, a brand of Creative Ideator Inc.

This policy explains what information the TBP Partner Network collects through the partner application and partner portal, how that information is used, when it may be shared, how long it is kept, and how you can contact us about it.

This policy is version 1.0, effective August 4, 2026. It applies to https://partner.thebookpublisher.co and to the partner application process operated there.

The organization responsible for information collected through the TBP Partner Network is Creative Ideator Inc., operating The Book Publisher brand.

• Mailing address: 1053 Birchmount Road, Scarborough, Ontario, M1P 2G7, Canada
• Privacy contact: contact@thebookpublisher.co
• Partner support: support@partner.thebookpublisher.co
• Main website: https://thebookpublisher.co

This policy covers the partner application, email verification, application review, partner communications, and opportunity administration for the TBP Partner Network. The partner program is currently available in the United States and Canada.

It does not cover separate services offered on the main publishing website, or the independent websites, stores, and services operated by partners.

We collect the information you provide in the application, information generated while your application is reviewed, and limited technical information needed to operate and secure the service.

• First and last name
• Business or organization name
• Business email address
• Country
• State or province
• Primary business category
• Additional organization roles
• Physical and online operating presence
• Website and social links
• Organization description
• Service territory and service radius
• Audience and visitor information
• Sales channels
• Promotional capabilities
• Event capabilities
• Book-fair capabilities
• Distribution and wholesale capabilities
• Fulfillment and logistics capabilities
• Printing and production capabilities
• Media and promotional capabilities
• Referral participation preference
• Opportunity interests
• Application status, review history, and applicant communications

Where your application includes physical locations, we collect the location name, exact street address, city, state or province, postal code, country, and the latitude, longitude, and map-pin confirmation details associated with that address.

Exact location information may be used for:

• internal application review
• geographic matching
• delivery and logistics planning
• event planning
• distribution matching
• promotional-placement planning
• opportunity administration

Exact addresses and map coordinates:

• are not automatically published
• are not automatically displayed on the public portal
• are not automatically shared with authors, publishers, distributors, or other third parties
• may only be disclosed when appropriate for an approved opportunity and after the applicable partner approval process

When you use the site we may collect IP address, browser and device information, request and error logs, and aggregate usage events needed to operate, secure, and improve the service. Analytics events record page and interaction context only.

Application answers, exact addresses, map coordinates, and uploaded file contents are never sent to analytics.

To confirm that you control the email address you provide, we send a single-use verification code and record the time it was sent, the number of resend and verification attempts, and any temporary lockout applied. Verification codes are stored only in a form that allows verification and are not written to application logs.

We also keep limited records used to prevent duplicate applications, abuse, and fraudulent submissions.

You may upload exterior and interior photographs, media kits, rate cards, and supporting documents. Uploaded files are stored privately and are accessible to you and to authorized reviewers and administrators.

• to verify your email address and confirm you are authorized to apply
• to review, organize, and decide on your application
• to detect duplicate applications, fraud, and misuse
• to communicate with you about your application and participation
• to match your organization with relevant program opportunities
• to administer approved opportunities
• to operate, secure, and improve the partner network
• to meet legal, accounting, and record-keeping obligations

Technology may assist with email verification, fraud prevention, duplicate detection, application organization, opportunity matching, and status management.

Final application decisions are made by a member of the TBP team.

Applications are not automatically approved or rejected, and no decision on your application is made solely by automated means.

We use your business type, roles, operating presence, location, service territory, audience, capabilities, and stated interests to identify whether your organization may fit an actual program need. Matching identifies possible fit only; it does not create an opportunity or an agreement.

Direct contact information will not be shared with authors, publishers, distributors, or other third parties unless the partner approves the specific opportunity first.

Information may be disclosed in the following circumstances, limited to what is reasonably necessary:

• hosting and infrastructure providers
• email-verification and email delivery providers
• security and fraud-prevention providers
• analytics providers already used by this project
• mapping and address-service providers, where implemented
• authorized contractors supporting program operations
• accountants, lawyers, insurers, and professional advisers
• government or legal authorities where required by law
• relevant opportunity participants, after the applicable partner approval
• a successor in connection with a reorganization, merger, or sale of the business

We do not sell application information, and we do not share it for unrelated third-party advertising.

When an opportunity requires an author, publisher, distributor, printer, or other participant to contact you directly, we ask you to approve that specific opportunity first. If you decline, your direct contact information is not shared for that opportunity, and declining does not end your eligibility for the network.

Service providers act on our instructions under contract, receive only the information they need to perform their function, and are required to protect it and not use it for unrelated purposes.

Information may be processed or stored in Canada and the United States through our service providers and operational systems. Where information is processed outside your province, state, or country, it may be subject to the laws of that jurisdiction, including lawful access requests.

We take reasonable contractual and technical steps to protect information handled by providers in other jurisdictions, consistent with applicable Canadian and United States privacy requirements.

We use the storage and cookies required to keep you signed in, keep your draft application, remember your selected business category on the landing page, and secure the service. We also use a small set of aggregate analytics events to understand how the landing page and application are used.

Analytics events do not include your name, email address, application answers, uploaded files, exact addresses, or map coordinates.

Application records and uploaded files are stored in access-controlled systems, protected in transit, and restricted so that applicants can reach only their own records and staff access is limited to authorized reviewers and administrators. Exact addresses and map coordinates are restricted to authorized reviewers and administrators.

No system can be guaranteed to be completely secure. If you believe your account or application has been accessed without authorization, contact us at the address below.

We keep information only as long as needed for the purposes described in this policy. Our operational retention schedule is:

• Abandoned drafts and their uploaded files: 12 months
• Declined application records: 24 months
• Files uploaded to declined applications: 6 months
• Approved partner records: the participation period plus 24 months
• Fraud, accounting, dispute, security, contractual, and legal records: longer where reasonably required
• Verified deletion requests: targeted within 30 days, subject to legal, contractual, fraud-prevention, security, and operational exceptions

Retention periods may be extended where reasonably necessary to meet legal obligations, resolve disputes, enforce agreements, prevent fraud, maintain security, preserve financial or audit records.

Subject to applicable law, you may ask us to access, correct, or delete your application information, withdraw an application, or withdraw optional marketing consent. Write to contact@thebookpublisher.co from the email address used in the application, and we may ask for information needed to verify your request.

Verified deletion requests are targeted within 30 days, subject to legal, contractual, fraud-prevention, security, and operational exceptions. Withdrawing optional marketing consent does not affect the transactional messages required to administer your application.

The partner application is intended for authorized representatives of businesses and organizations and is not directed to children. We do not knowingly collect information from children through this service.

We may update this policy. The version and effective date at the top of this page always reflect the current policy. If a material change occurs before you submit an application, the current policy and Program Terms are shown again and your acceptance of the current versions is required — an earlier acceptance is never reused silently.

• Privacy contact: contact@thebookpublisher.co
• Partner support: support@partner.thebookpublisher.co
• Creative Ideator Inc., 1053 Birchmount Road, Scarborough, Ontario, M1P 2G7, Canada

Participation is also subject to the TBP Partner Network Program Terms.